Here are instructions for getting your data out of other bibliographic management programs and into RefWorks! Click on the link below for the program you want to export data from:
Note: RefWorks has a feature that will allow you to upload your EndNote versions 8 through 10 library directly into RefWorks. All other versions of EndNote will require you to export the records from EndNote and import them into RefWorks (see instructions at the end of this section).
EndNote 8 or higher users only:
Go into RefWorks and from the References menu select Import EndNote V8+ Database.
Browse for and select your EndNote library (. enl). Note: Currently there is a 25 MB import limit on the size your EndNote library. Also ensure that the .enl file is not open on your computer.
Specify a folder to import your records into (optional)
Click on Import at the bottom of the Import window. The progress in importing is measured by * for each reference imported. RefWorks will notify you when the import is complete.
Your records should automatically appear in the Last Imported folder.
To export records from
EndNote 7 or lower:
Note: When importing large amounts of references, it is recommended to import no more than 2500 records (or 3MB of files) at a single time. This will ensure a successful import.
From EndNote, under the Edit menu select Output Styles.
From the list of output styles select RefMan ( RIS) Export.
Note:
If you do not see this format, open the Style Manager and check the
RefMan (
RIS) Export format. Close the Style Manager and repeat steps 1 and 2.
Select the references you want to export.
Under the Reference menu select Show Selected (or Show All if you wish to export the entire database).
Under the File menu select Export.
A dialog box appears for you to select the location where you want to save the file. Type a file name and select a location for importing into RefWorks. Select Text as your Save As type and click Save.
Go into RefWorks and from the References menu select Import.
Select Desktop Biblio. Mgt. Software as your Import Filter and EndNote ( Ref Man RIS Format) as your Database. Make sure you select the appropriate Mac or Windows version. Browse for and select the file you just created from EndNote.
Click on Import at the bottom of the Import window. The progress in importing is measured by * for each reference imported. RefWorks will notify you when the import is complete. View the Imported References.
Your records should automatically appear in the Last Imported folder.
In EndNote Web select the Format tab, then Export References.
Under the References drop-down select All References in My Library (or whatever group you wish).
Under the Export style drop-down select RefMan (RIS) Export.
A dialog box appears for you to select the location where you want to save the file. Type a file name and select a location for importing into RefWorks. Click Save.
In RefWorks, select References, Import.
Select Desktop Biblio. Mgt. Software as the import filter/data source and Reference Manager (RIS Format) as the database.
Browse to locate the RIS file you saved to your computer.
Click Import.
Your records should automatically appear in the Last Imported folder.
To Export from Reference Manager
Note: When importing large amounts of references, it is recommended to import no more than 2500 records (or 3MB of files) at a single time. This will ensure a successful import.
From Reference Manager, select the references you want to export.
Under the References menu select Export.
Either use the default file name or create a new file for exporting references. Select the RIS format and the appropriate References Option.
Click Export (In newer versions of Reference Manager, export is located in the File menu).
Go into RefWorks and from the References menu select Import.
Select Desktop Biblio. Mgt. Software as your Import Filter and Reference Manager ( RIS Format) as your Database. Browse for and select the file you just created from Reference Manager.
Click on Import at the bottom of the Import window. The progress in importing is measured by * for each reference imported. RefWorks will notify you when the import is complete. View the Imported References.
Your records should automatically appear in the Last Imported folder.
Note: If your data includes diacritic marks or foreign characters, you will need to follow the following instructions to make sure your characters import properly:
1. In Reference Manager, select the references you want to transfer (by highlighting or marking them)
2. Export the references in RIS format and save the file to your computer.
3. Open WordPad.
4. Browse to find the file, but before opening it, change the file type to "Text Documents - MS-DOS Format (*. txt)" file". The diacritics should appear in the data.
5. Re-save the text file in WordPad as a regular text document (*. txt) file.
6. You can import the file following Steps 5-8 above.
To import records into RefWorks from
ProCite it is necessary to obtain an output filter from
ISI
ResearchSoft Technical Support. This filter,
RIS.pos, will be used to export your data in the
RIS format. After obtaining the filter, place it in
ProCite's Styles folder. This folder's default location is
C:/Program Files/Procite5/Styles.
Note: When importing large amounts of references, it is recommended to import no more than 2500 records (or 3MB of files) at a single time. This will ensure a successful import.
From within ProCite select Print Bibliography from the File menu.
Select the RIS output style (be sure to configure the RIS output to include all desired fields).
Select Save, and Text Only as your file type.
Give the file a name and select a location.
Go into RefWorks and from the References menu select Import.
Select Desktop Biblio. Mgt. Software as your Import Filter.
Select ProCite ( RIS Format) as your Database.
Browse for and select the file you just created from ProCite.
Click on Import at the bottom of the Import window. The progress in importing is measured by * for each reference imported. RefWorks will notify you when the import is complete. View the Imported References.
10. Your records should automatically appear in the Last Imported folder.
In Bibliographix, select File, Import/Export.
Select Refer from the export drop-down box.
Make your selections as to what to include (notes, abstract, misc.). Bibliographix 6.0 users will not have this option.
Click on Start.
Bibliographix will now save a text file for you
Go into RefWorks and from the References menu select Import.
Select Bibliographix as your Import Filter and your Database.
Browse for and select the file you have just created in Bibliographix.
Your references will appear in the Last Imported folder.
Note: Based on discussions with former Bibliographix users and files made available to us for creating the import filter, we understand that Bibliographix doesn’ t separate individual descriptor entries in any distinguishable format. Therefore spaces are treated as separators in the Descriptors field.
Note: The basic version of Bibliographix will only support BibTeX export. Please ensure that when selecting BibTeX in Bibliographix you also specify to not convert diacritic symbols (such as ä, ö , ü) to their BibTeX equivalent, but to leave them as they are. In RefWorks use BibTex as Import Filter and select Multiple Databases as Database. Please note that spaces between descriptors are not regarded as separators with the BibTeX import.
On the export window in Biblioscape, give the path and file name to export.
Click the Tagged tab and select RIS -- Reference Manager
Click on the Start button to export.
Go into RefWorks and from the References menu select Import.
Select Desktop Biblio. Mgt. Software as your Import Filter and Reference Manager as your Database. Browse for and select the file you just created from Biblioscape.
Click on Import at the bottom of the Import window. The progress in importing is measured by * for each reference imported. RefWorks will notify you when the import is complete. View the Imported References.
Your records should automatically appear in the Last Imported folder.
From the Export option, select RIS as your export format.
Save the file to your computer as a . txt file.
Go into RefWorks and from the References menu select Import.
Select RIS Format as your Import Filter and as the Database.
Browse for and select the file you just created from Bibus.
Click on Import at the bottom of the Import window. The progress in importing is measured by * for each reference imported. RefWorks will notify you when the import is complete. View the Imported References.
Your records should automatically appear in the Last Imported folder.
Open your Citation datafile, and choose Generate, Bibliography.
Change the publishing style radio button to Custom, and enter the name of the custom format file to use as RIS.CF. Note: you may have to search in your Citation program file to find this custom format.
Change the Write Bibliography to setting to File, and enter a name for the text file to store your records.
Go into RefWorks and from the References menu select Import.
Select RIS Format as your Import Filter
Select Reference Manager as your Database
Browse for and select the file you just created from Citation
Click on Import at the bottom of the Import window. The progress in importing is measured by * for each reference imported. RefWorks will notify you when the import is complete. View the Imported References.
Your records should automatically appear in the Last Imported folder.
To import records into RefWorks from Papyrus it is necessary to download the RISOUT.FLB format library file from the Research Software Design web site. This file, RISOUT.FLB, will be used to export your data in the RIS format. Put the RISOUT.FLB file into your PAPYRUS program directory. Usually this directory is C:\PAP. (Note: some browsers will change the file name to RISOUT.EXE while downloading. If this happens to you, change the name back to RISOUT.FLB before trying to use the file.)
Note: When importing large amounts of references, it is recommended to import no more than 2500 records (or 3MB of files) at a single time. This will ensure a successful import.
From within Papyrus, go to the Formats option and choose liBrary.
Indicate that you wish to open the RISOUT.FLB format library
At the next menu, choose Copy
When asked which format to copy, enter RIS OUT. This will teach your Papyrus database the RIS OUT format.
Return to the main Reference Option screen
Use the List option to specify a Numeric list of all your references.
When asked which output format to use, specify RIS OUT.
Send the results to a File, in ASCII format, and give the file a name and select a location to save it to.
Locate your saved file and open in in Wordpad or Notepad to check all data before importing. Papyrus adds some abbreviations which you may not want in RefWorks. Clean up any data and save your file.
Go into RefWorks and from the References menu select Import
Select RIS Format as your Import Filter
Select Reference Manager as your Database
Browse for and select the file you just created from Papyrus
Click on Import at the bottom of the Import window. The progress in importing is measured by * for each reference imported. RefWorks will notify you when the import is complete. View the Imported References.
Your records should automatically appear in the Last Imported folder.
In Zotero, select the records you wish to export.
Right-click on the selection and from the menu bar select Export selected items.
Choose to export in RIS format.
A file will be created called Exported Items.ris. Save this file to your computer. You can rename it if you like, but keep the ris extension.
Log into RefWorks and from the References menu select Import.
Select RIS Format as your Data Source and Database.
Browse for the .ris file you saved to your computer and click Import.
Your references will appear in the Last Imported folder.
