Organize Folders

Select Organize Folders to create a new folder or to clear, rename or delete current folders.

Create a New Folder
Click on the Create New Folder button and type in the folder name.  The new folder will now appear in all of the folder lists throughout the program.

Rename a Folder
Select Rename to change the name of the folder but keep the current references in the folder.

Delete a Folder
Select Delete to delete the folder from the program.  The references contained in the folder will still be in the database as well as in any other designated folders.

Clear Folder
Select Clear Folder to empty the references out of the folder.  The folder will still remain and the references will still be in the database.

Last Imported Folder
Last Imported contains the references from your most recent import.  It is automatically cleared when a new Import is performed.  To save a series of Imports you should create a new folder and select this folder on the Import screen.

Adding and Removing References
You can have references that are not placed in any folder and you can have others that are placed in several different folders.  On the Organize Folder screen you will see the number of references in each folder as well as the total number of references in the database.  To view just the references that are not in any folder click on the "...references are not in the folder" link which is to the right of "You have n references in your database" (if you do not see the link all of your references are in folders).  You can see which folders a particular reference is in by clicking on the View link from the main results screen.

There are a number of places where you can change the folder in which a reference is contained.  Keep in mind there is only one copy of any specific reference - and that one copy may be displayed in several different folders.  This means that when you edit the reference in one folder those edits will also show up when viewing that reference in another folder.  You can add or remove a reference from a folder one at a time from the Edit reference link, from the View reference link or when you are manually adding a New Reference.

You can add groups of references to folders from any of the view options - all references, a particular folder, or a search result.  First, select the appropriate references by doing one of the following:

1. Click in the box next to Ref ID to select specific references.  These marks are NOT saved if you go to the next page so the edit must be performed on the first page before moving on.
2. Click on the Page selection to perform the edit on the entire page (a full page is 25 references).
3. Click on All in List to select the entire list which is currently in the view area.

Select the folder you want to add them to from the Put in folder... drop down box.  The references will remain on the screen and, if you are viewing a folder, they will remain in the folder you are viewing as well as in the new folder to which they were just added.

References can be removed from folders by viewing a particular folder, selecting the appropriate references (as described above) and clicking on Remove From Folder.